Invoicellence

Invoicellence is a generic Invoicing & Billing Solution suitable for both individuals and Small & Medium Enterprises engaged in services or retail sector

Electronic invoicing is a form of electronic billing. E-invoicing methods are used by trading partners, such as customers and their suppliers, to present and monitor transactional documents between one another and ensure the terms of their trading agreement are being met. These documents include invoices, purchase orders, debit notes, credit notes, payment terms and instructions and remittance advices. These documents can be exchanged in a number of ways including EDI, XML, or CSV files.[1] (GXS) they can be uploaded using web applications or FTP sites.

E-Invoicing helps organizations to
  • Reduced delay in payments
  • Reduce Paper expenses
  • Reduce Postage expenses
  • Reduce Labor Costs
  • Reduce Invoice Aging
  • Reduce Factoring
  • Reduce Customer Service Costs
  • Operational excellence
Integration of Invoicellence with Payment gateways is in progress. This is feature will be supported in mid December and all the customers will be informed as soon the feature goes is available.
Not at All. Any user who knows internet and basic business processes can easily use Invoicellence and manage his business. There are some features like financial reporting which need financial knowledge and that is for advance level users.
There is no time limit for your free account unlike other services which offer usually a 30-day trial. It is limited features account.
No, helping our customer is part of our culture for issue related to service in general. Our service desk staff tries their level best to respond to all customer s ASAP which is usually within 24 hours. However premium customers are likely to be responded earlier.
You can use the contact us from your account
  • You can also write your queries to support@invoicellence.com
  • You call us at +92-321-8517706
  • User Online Chat Service

Product & Services

There is a blurred line between a service and a product However Invoicellence considers product something which is tangible or more precisely a physical good like your phone , laptop. On the other hand, service is intangible like Installation, consulting, software development, social marketing etc.

Yes. You can maintain stock of products as well.

You can use the template available on production / service creation page, select any relevant industry and select the products or services which you want to add to your portfolio. Please make sure to set pricing and other details of newly added service(s)/product(s) later.
Yes. You can modify the product or service features as per your need and especially you should set the pricing of the all the product and services you have added.
No, there is no such restriction you can add any product or service you intend to sell. It can be from any industry other than the one you setup during your account setup.

Clients / Vendors

Client is a person or organization purchases products or services from you. Vendor is a person or organization from whom you purchase a product or service to run your business.

Best way is to create a project and use it as a linking point for Invoices and expenses. You can create an invoice of advance payment for the new project and mention in description the advance amount.

Yes, you can use the excel spreadsheet to import vendors and clients to your account. The import format is given in Settings->Import.
Yes, please from main menu select People-> Select Vendors or Clients option and then select the Export List option..
Yes, please select the View client or vendor from Clients or Vendors List, on right side you will see option to main notes which you can use for this purpose.
Invoicellence provide a standard exchange rate taken from http://www.x-rates.com You can also change the exchange rate for any outgoing invoice in a specific field.

Import / Export Data

Present version of Invoicellence allows importing and exporting of Clients, Vendors, Clients/Vendors Category , Projects , Staff , Staff Category and Analysis.

Payment Gateway

Invoicellence does not charge for online payment transactions. The actual fee deducted as service charges depends on the payment gateway supported.

We are working to integrate with major payment gateways like Paypal, Google wallet etc. It will be notified to registered user as soon as the feature becomes available.

Upgrade

Please select the Upgrade option in Settings, select the package and which is most suitable for your business requirements and then select the payment method.

No, data documents created will not be affected at all.

Estimates/Invoices

Estimate is quotation given to customer for services or products which you want to sell.

Purchase Order (PO) is a commercial document and official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. Acceptance of a purchase order by a seller forms a contract between the buyer and seller, so no contract exists until the purchase order is accepted. It is used to control the purchasing of products and services from external suppliers

Invoice is the bill (full or partial) which seller gives to buyer for payment against the products or services sold to buyer.

Invoicellence fully support the recurring option for invoices. You can create invoice and select the recurring option to set the frequency of recurring .it can be daily, weekly or monthly. You can also specify how many invoices will be sent in total.

Yes, you can select the Estimate and click the action button to convert it into Invoice.

Unfortunately No, any item deleted by user will be deleted permanently from our system Invoicellence will not be responsible for restoring of data.

Yes, please go to settings and select your account under company information, please upload the Logo of you company and save.

Staff

Staff represents your team members, employees. you can create different job or functional roles and assign them to staff members to help better organize them . Staff can be assigned to projects. so you can who is working on what project . Invoicellence offers this function to fill the need as much needed by an Invoicing & Billing Application. For a very comprehensive resource management or project management, a purpose built software application needed be considered from open market.

Please select the People option from main menu and select staff. There you will see the option to create new staff member. Different packages allow different number of staff creation option. Please see the package for details.

Payments

Invoicellence management firmly believes in empowering organizations with multiple and flexible payment options. You can use either of the following options

  • Direct Bank Transfer
  • Branchless Banking ( Easy Paisa , UPaisa etc)
  • Campus Ambassador

Please contact customer support "info@invoicellence.com" to upgrade your package. Credit Card and Branchless Banking option will be activated very soon.